Voluntary Withdrawal
Voluntary withdrawals refer to all student-initiated withdrawals, including reasons outside of the
student’s direct control (visa, medical, etc). Students must submit their official notice to withdraw by
completing this form: https://umiami.qualtrics.com/jfe/form/SV_3acpNN8MdPQASCG. The
submission must come from the student and include the full name of the study abroad program and
reason for withdrawal. Students will receive an auto-reply from Study Abroad confirming message
receipt. Their advisor will follow up and outline any remaining steps the student must take.
Date of withdrawal: the withdrawal date will be recorded as the date the email was received.
Involuntary Withdrawal
Study Abroad reserves the right to withdraw students due to academic or disciplinary issues; students may also be withdrawn due to non-responsiveness or non-compliance with program requirements. Students will be informed via email sent to their UM email address of their withdrawal from a program. Date of withdrawal: The date of withdrawal will be the sent date of the withdrawal notice email.
Host institutions reserve the right to not accept students or rescind admission. Students will be informed of their withdrawal either by the host institution or the UM Study Abroad office.
Date of withdrawal: The date of withdrawal will be the sent date of the withdrawal notice email.
Fee Obligations and Timetable
The fee timetable below applies to all withdrawals regardless of whether the withdrawal is voluntary or involuntary. Non-recoverable costs refer to costs paid out on the student’s behalf for the program abroad (i.e. health insurance, ground transportation, lodging, provider fees, etc).
UM Fees: Any refunds or charges will be processed in CaneLink and payment can be made/received accordingly.
Faculty-Led Programs:
Depending on the program, non-recoverable costs may exceed the full program fee. The
withdrawal fee does not include the non-refundable deposit. If the deposit was waived, it will be
added to the withdrawal fee.
- 90-31 days prior to program start date $250 + any non-recoverable costs*
- 30 days or less prior to program start date $650 + any non-recoverable costs*
- Program start date through end of program Full program fee or $1,000 (whichever is greater) + any non-recoverable costs*
UPrograms: Depending on the program, non-recoverable costs may exceed the full program fee. The withdrawal fee does not include the non-refundable deposit. If the deposit was waived, it will be added to the withdrawal fee.
- 90-31 days prior to program start date $250 + any non-recoverable costs*
- 30 days or less prior to program start date $650 + any non-recoverable costs*
- Program start date through end of program Full program fee + any non-recoverable costs*
*Non-recoverable costs could be up to $20,000 depending on the program/semester and timeframe of withdrawal*
UM Partner Semester Programs and Summer Direct Enroll Programs:
- 90-31 days prior to program start date $250
- 30 days or less prior to program start date through end of program $650
UM Tuition: Any refunds or charges will be processed in CaneLink and payment can be made/received accordingly. Students receiving financial aid who withdraw from a program should discuss potential aid implications of withdrawal with the Office of Financial Assistance & Student Employment before withdrawing.
Withdrawal from Faculty-Led Programs:
- Prior to the program start date, students are liable for all non-recoverable costs.
- After the program start date, tuition charges will be calculated based on factors relating to the start and end dates of the program, length of program, withdrawal date, and the current University of Miami refund policy.
Withdrawal from Semester (U and UM Partner) Programs:
Host Institution Fees: Students are responsible for communicating their withdrawal to their host institution, unless informed otherwise. Students will owe the host institution any required fees in accordance with the host institution’s policies.
Other Fees: Expenses related to the study abroad program for which the student/family have incurred or are obligated to pay remain the student’s responsibility.
Appeal Process
Students electronically sign acknowledgement and understanding of the withdrawal policy as part of the study abroad application. If the withdrawal was due to extreme and extenuating circumstances, students may appeal the withdrawal fee.
A deposit for a UProgram or Faculty-Led program is non-refundable and will not be considered for appeal.
If the withdrawal was due to extreme and extenuating circumstances, students may appeal the
withdrawal fee by submitting a completed Study Abroad Withdrawal Fee Appeal along with
appropriate supporting documentation within 4 weeks of the withdrawal date. Appeals will be
reviewed by the Study Abroad Appeal Committee; decisions will be made within 15 business days of
submission. Decisions will be communicated to the student by email to the student’s UM email
address.
Appeal decisions are final and may not be contested.
